MINUTES (DRAFT)

BOARD OF DIRECTORS

SOUTH CAROLINA WHITMORE SCHOOL

407 Lexington Avenue, Chapin, SC 29036

March 19, 2013

 

 

 

 

Chairman Morrison called the meeting to order at 9:30 am.

 

PRESENT:

 

Pamela Phillips, Christopher McClure, Richard Morrison (by telephone), William Robinson, Ellen Ray, Principal. Also present Wanda Whatley (by telephone), Stephanie Mitchell, Director of Operations.

 

APPROVAL OF MINUTES:

 

The minutes of the meeting of December 3, 2012 were approved as submitted.

 

BUDGET UPDATE:

 

The board reviewed the February Budget Report as submitted by Kelley Moser, Inc.  The discussion was led by Mrs. Ray, since illness prevented the attendance of Mr. Moser.  The Board accepted the report as submitted.  It is filed with the record copy of these minutes as Appendix A.

 

501(c)3 STATUS:

 

Mrs. Ray reported that verbal approval had been received, and that the formal documents would follow in due time.

 

SPECIAL EDUCATION STATUS:

 

Mrs. Ray reported that the February 28 deadline for compliance of Special Education documentation, including IEPs, had been met and were now under review by the District.  She said further that amendments to the Plan for Improving Outcomes would be submitted by the March 27, 2013 deadline.

 

 

 

 

BOARD MEMBER RECRUITMENT:

 

Dr. Morrison reported ongoing discussions with a retired elementary school principal from the Beaufort County area.  Similarly Mr. McClure reported discussion with a CPA from Chapin, SC.

 

 

DISCIPLINE POLICY:

 

The original policy and procedures were amended in a new document providing monitoring of daily attendance and the use of an Academic Coach.  The revised document was approved by the Board and is filed with the record copy of these minutes as Appendix B.

 

STAFFING NEEDS:

 

Mrs. Ray described the current 16 member staff, leaving one vacancy to be filled in Special Education as needs develop.  Current enrollment is 257.

 

FACILITY NEEDS:

 

The current office space lease ends June 30, 2013, leading Staff to consider moving to another location.  Among the considerations are the inefficiencies if staff members in two locations.  Projections over the next five years suggest an enrollment of 500 students with some consequent increase in resident staff size.

 

Searching for new space revealed a small office building in Ballentine, SC with 10 office spaces and numerous cubicles, as well as a conference room.  The Board encouraged the idea of moving to more efficient quarters and expressed a desire for a detailed proposal at its next meeting.

 

PUBLIC COMMENTS:

 

Dr. Morrison asked if there were public comments, and there being none, continued with the agenda.

 

OTHER BUSINESS:

 

Mrs. Ray announced graduation plans were on schedule for June 8, 2013, and that arrangements for space at the State Museum in Columbia were completed.  The graduating class will number 29, of whom 20 will be at the ceremony.

 

Mrs. Mitchell described changes is the telephone and internet structures, which will reduce their costs and avoid loss of both services if either temporarily stops working.

 

ADJOURNMENT:

 

The Board adjourned at 11:00 am, with those present agreeing to go to Ballentine with Mmes. Ray and Mitchell to see the office building that had been earlier described.  The Board agreed to meet again on June 8, 2013 in conjunction with the Graduation Exercises, or at the call of the Chair.

 

 

Respectfully submitted,

 

 

William T. Robinson

Secretary